Receiving goods

Depends on your plan

This page is part of the Suppliers, purchase orders and goods receiving feature. If it is not in your plan, you will not see it in the menu. See Plans and features.

Goods received go into the store’s stock at their cost, and the average cost is updated.

Receive against a purchase order

1. Go to Purchasing → Purchase orders, open the order and select Receive goods.
2. GPOS fills in what was ordered. Adjust quantities and costs to what arrived.
3. Enter the Supplier invoice no. and Invoice date.
4. For products with batch tracking, enter the Batch number and Expiry date.
5. If nothing more will come, tick Nothing more will come for this order (close it).
6. Select Post goods received.

GPOS shows Received as GRN-… — the goods are in stock.

Receive without an order

1. Go to Purchasing → Receive goods → Receive without an order.
2. Choose the Supplier and Store.
3. Add items with Unit (or pack), Quantity and Cost per unit.
4. Enter the invoice details and select Post goods received.

Packs and cases

If you buy in cases but sell in pieces, choose the pack as the Unit and enter the pack size (pieces per pack) and the cost per pack. GPOS converts it to pieces in stock.

The Purchases report shows goods received less returns, by supplier, product or month.