Business settings

Settings holds the details and rules for the whole business. You need the Manage business settings permission (owners and administrators) to change them; others with access can view them.

Change what you need and select Save settings at the bottom.

Someone else saved first?

If another person changed the settings while you were editing, GPOS will not overwrite their work. Select Reload latest, make your change again and save.

Business profile

Field	What it is for
Business name	Shown in the app and, by default, on receipts.
Legal name	Your registered company name (optional).
Business registration no.	Your BR number (optional).
Tax registration no.	Your VAT/TIN number. Can be printed on receipts.
Phone	Checked for your country and stored in international format.
Contact email	Where customers or your service provider can reach you.

Address

Address line 1, Address line 2, City, District and Postal code.

Regional settings

• Currency — the currency all prices and reports use (for example LKR).
• Time zone — decides when a business day starts and ends in reports and the daily summary (for example Asia/Colombo). Each branch can use its own time zone if needed.
• Default language — the language for employees who have not chosen their own.

Products and prices

• Prices include tax (on by default) — the selling price on the shelf already contains tax; GPOS works the tax out of it. Untick it if you want tax added on top at checkout.
• Use Sinhala/Tamil product names — adds optional Sinhala and Tamil names to products for the till and receipts. See Languages.

Checkout and cash

These rules apply on every till. Out of the box they are strict — a manager approves every cashier discount and every cash out — so review them before you open:

Setting	Starts as
Blind close	Off
Cash out without a manager up to	0 (every cash out needs a manager)
Discount limit with sales.discount	100 %
Discount limit for everyone else	0 % (every cashier discount needs a manager)
Return window	30 days

Blind close

When ticked, cashiers count the drawer before the till shows how much cash it expected. This gives an honest count. The expected amount and the difference are shown after closing.

Cash out without a manager up to

The largest cash out (cash taken out of the drawer, for example to pay a supplier) a cashier may do on their own. Larger amounts need a manager’s PIN on the till.

• 0 means every cash out needs a manager.
• Managers (people with View and reconcile all cash shifts) are not limited.

Discount limits

Two percentages control discounts at the till:

Setting	Who it applies to	Meaning
Discount limit with sales.discount (%)	People allowed to apply manual discounts — by default owners, administrators and managers	The most anyone may give or approve. Never exceeded.
Discount limit for everyone else (%)	Cashiers	What a cashier may give alone, on a line or on the whole sale. Above this, a manager approves with their PIN on the till. 0 = every discount needs approval.

Both are percentages from 0 to 100 (up to 2 decimals). The limit for everyone else cannot be higher than the first one.

Example: with limits of 20% and 5%, a cashier can give 5% alone, up to 20% with a manager’s approval, and never more than 20%.

Customer discounts (set on the customer’s profile) are applied automatically and need no approval. See Customers.

Return window (days)

How many days after a sale it can be returned at the till. 0 = no limit. Cashiers need a manager’s PIN for returns and voids unless their role allows them. See Returns and voids.

Receipts

Field	What it is for
Name printed on receipts	Defaults to the business name. Use it for a trading name.
Invoice title	A title printed at the top, for example TAX INVOICE. Check the wording with your accountant.
Header lines	Up to 4 lines under the name — address, hotline, website.
Footer text	Printed at the bottom — return policy, thank-you note.
Print tax registration number	Adds your tax registration no. to every receipt.

Receipts are printed from the till; see Till settings.

Two-step sign-in

Tick Require two-step sign-in for all other users of the business to make every employee use a code from an authenticator app when signing in to the back office. Those who have not set it up are asked to do so at their next sign-in, before anything else. The till is not affected — cashiers keep using their PIN.

• Only the business owner can change this setting (others see Only the business owner can change this).
• Below it, Settings shows whether two-step sign-in is required for you as the owner (decided by your service provider) or optional.

See Two-step sign-in.

Payment methods, cash reasons and stock reasons

Lower down the Settings page you also manage:

• Payment methods
• Cash in/out reasons
• Stock adjustment reasons

Show the setup checklist again

If you hid the setup checklist, a link at the top of Settings brings it back to the dashboard.