Stock levels and movements

Depends on your plan

This page is part of the Stock ledger, counts, adjustments and transfers feature. If it is not in your plan, you will not see it in the menu. See Plans and features.

Inventory has these tabs: Stock, Movements, Adjust / write off, Opening stock, Counts, Transfers and Expiry.

Stock is kept per store (a branch’s warehouse). Every sale, return, adjustment, delivery and transfer moves it, and every move is written in the stock ledger.

Stock tab

Choose a Store (or All stores) and search by name or SKU. For each item you see:

• On hand — the quantity now;
• Reorder level — set on the product;
• Value (avg. cost) — shown to people allowed to see costs.

Use Show to find problems:

• At or below reorder level — time to order (marked Low);
• Negative stock — more was sold than GPOS thought you had (marked Negative). Usually the opening stock was missing or a delivery was not received in GPOS.

Products that do not track stock are not listed.

Movements tab

The stock ledger, newest first. Filter by store and Type:

Type	Comes from
Opening stock	Opening stock
Sale / Return	The tills
Goods received / Returned to supplier	Purchasing
Transfer out / Transfer in	Transfers
Adjustment / Write-off	Adjustments and stock counts

Each row shows When, the item, the Change and what it was Because of. Movements are never changed; corrections are new movements.

Average cost

Goods received go into stock at their cost, and GPOS keeps a running average cost per item and store. This is used for stock value, margins and write-off values in reports.